Jobs Agency FM Privacy Notice

Introduction.

Jobs Agency FM (JAFM) recognizes that protecting personal data is very important to you and that you have an interest in how we collect, use, store and share such information.

This Privacy notice sets out how we will use and protect your personal data for recruitment purposes and provides an overview of how JAFM ensures the protection of personal data in the context of recruitment procedures. It also sets out which rights persons submitting personal data in that context have.

SUMMARY INFORMATION ABOUT JOBS AGENCY FM DATA PROTECTION:

Responsible

Teresa Fernández de Mesa

ID: 30528470H

Email: info@jobsagencyfm.com

Purpose

Registration and / or job search in the UK or Ireland.

Legitimation

Consent of the interested party.

Addressee

Data will be transferred to third parties to manage registration services, sworn translations, job search in the UK or Ireland or to complete post-interview documentation in the formalization of a contract.

Rights

You have the right to access, rectify and delete personal data, as well as other rights, as explained in the additional information.

Please note that we reserve the right to update this Privacy Notice as required. The most recent version of this document can be found on our website using the following link: https://www.jobsagencyfm.com/en/legal-notice-and-privacy-policy/.

ADITIONAL INFORMATION ABOUT JOBS AGENCY FM DATA PROTECTION:

Company Information, Legislation, Queries and Complaints.

You can find more information and references about Jobs Agency FM (“JAFM”, “us”, “our” and “we”) at: https://www.jobsagencyfm.com/en/.

All personal data we gather will be “processed” in accordance with all applicable data protection laws and principles.

If you require further information about the way your personal data will be used, or if you are unhappy with the way we have handled your personal data, and wish to contact us please submit your concerns to: info@jobsagencyfm.com.

Recruitment Privacy Information.

It is necessary that we collect personal data relating to prospective employees. This data may be collected directly by our staff or by recruitment agencies, which you have engaged during the search for employment.

Sometimes we may request that other organizations, where you have indicated that you have previously worked, provide us with data relating to you in order to ensure that you are an optimal fit for vacancies applied with JAFM.

We use your personal data to validate your qualifications for the relevant position for which you have applied for or have been referred for. This enables us to ensure that our candidates are of the highest standard and capable of providing superior healthcare to clients. Specifically, we may use the personal data we gather for any or all the following purposes:

• Job Applications

When you apply for a job at JAFM, certain data is collected and shared among a panel within JAFM and clients. All applicants must go through this screening process.

The use of the data is necessary for the performance of an interview and a contract to which the applicant is party or to take steps at the request of the applicant prior to entering a contract.

• Checking Referees

We may contact references, which you have provided to us to validate your work experience and achievements.

The use of the data is necessary for the performance of a contract to which the applicant is party or to take steps at the request of the applicant prior to entering a contract.

• Pre-employment screening

There are a number of steps which may be taken in order to further validate your suitability for the role being applied for, including: interviews; English testing.

The use of the data is necessary for the performance of a contract to which the applicant is party or to take steps at the request of the applicant prior to entering a contract.

The use of the data is necessary for the assessment of the working capacity of the applicant. 

• Garda Vetting or Disclosure and Barring Service (DBS)

You may be required that you are Garda vetted prior to confirming your offer of employment in Ireland or be criminal record checked with DBS certificate in UK or in Spain.

Candidate data will also be used in order for JAFM to maintain system back-ups in the event of an IT system failure.

Type and use of information.

There are various circumstances in which we may share personal data with other parties. Generally, this includes our staff, Hospitals and Nursing Homes with whom we have an existing relationship, some jobs agencies and any party which you have given us permission to speak with (family, friends or otherwise).

We take steps to ensure that any third-party partners who handle your information comply with data protection legislation and protect your information to the same extent as we do. We only disclose personal information that is necessary for them to provide the service that they are undertaking on our behalf.

While the type of personal data we collect may vary based on your application and the role being applied for, we believe it is important that you are aware of the types of personal data we may gather and use.

Type of data collected and reasons:

• Personal Identity: Title, name, ID Documents.
• Contact Details: home address, email address, mobile number.
• Education: Academic qualifications, dates of attendance, grades achieved.
• Work Experience: Details of work experience, employment references.
• Occupational Health: Medical report.
• Determining Benefits: Information regarding personal circumstances and family status.
• Payroll; Bank account details.

Time retaining information and rights.

How long we keep data is primarily determined by how long it is required for the stated purpose, for time periods set out by legislation or the period required to defend ourselves against legal action.

You have a number of rights when it comes to your personal data. On receipt of a valid request to invoke one your rights, we will do our best to adhere to your request as promptly as reasonably possible; however, restrictions may apply in certain situations.

• Right of Access

You have a right to know what personal data we hold on you, why we hold the data, and how we are using the data.

When submitting your request, please provide us with information to help us verify your identity and as much detail as possible to help us identify the information you wish to access (i.e. date range, subject of the request).

• Right to Rectification

You have a right to request that the personal data held in relation to you is up to date and accurate.

Where information is inaccurate or incomplete, we encourage you to contact us to have this information rectified. Upon receipt of your request, we will ensure that the personal data is rectified and as up to date as is reasonably possible.

• Right to be Erasure

You have the right to seek the erasure of personal data relating to you in the following circumstances:

• The personal data is no longer required for the purposes for which it was.
• Where the use of the data is only lawful on the basis of consent, you withdraw consent to the processing and no other lawful basis.
• The personal data is being used.
• You object to the use of your personal data and there are no overriding legitimate grounds for the use of the data.
• Your personal data requires deletion in line with legal.

However, we will be unable to fulfil an erasure request if the personal data is required for execution of an employee’s active employment contract.

Please be aware that in certain circumstances we may need to retain some information to ensure your preferences are respected in the completion of our duties. For example, we cannot erase all information about you where you have also asked us not to send you future communications. Otherwise, your preference not to receive communications from us would be erased.

• Right to Restriction

You have the right to restrict the extent for which your personal data is being used by us in circumstances where:

• You believe the personal data is not accurate (restriction period will exist until we update your information).
• The processing of the personal data is unlawful but you wish to restrict the use of the data rather than erase.
• Where the personal data is no longer required by us but you require the retention of the data for the establishment, exercise, or defence of a legal.
• You have a pending objection to the future use of your personal.

When the use of your data has been restricted, your personal data will only be further used: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of other people; or for reasons important to public interest.

We will contact you to confirm where the request for restriction is fulfilled and will only lift the restriction after we have informed you that we are doing so.

• Right to Data Portability 

You have the right to the provision of all personal data that you have provided to JAFM in relation to you in a structured, commonly used and machine-readable format where:

• The lawfulness of the use of your personal data by us is reliant on the basis.
• The lawfulness of the use of your personal data by us is reliant on the provision of your consent.
• The data is being utilized by fully automated.

You may also request that we send this personal data to another legal entity where technically feasible.

We will refuse such a request if the data being requested may adversely affect the rights and freedoms of others.

• Right to Object

You have the right to object to the further use of your personal data where:

• The lawfulness of the use of your personal data by us is reliant on the basis of our legitimate interests.
• Where the data is non-sensitive, and being used for reasons in the public.
• Where the data is being used for direct marketing.

If you wish to object to the use of your data, please contact us with your request. We will then stop using the data of personal data unless it is required for legal proceedings.

• Right not to be subject to Automated Decision Making, including Profiling.

You have a right not to be subject to a decision based solely on automated processing or profiling, where such decisions would have a legal effect or significant impact on you.

Where we (or one of our third-party processors) use profiling, which produces legal effects for you or otherwise significantly affects you, you will have the right to object to such processing.

Cookies. 

Jobs Agency FM respects the privacy of all visitors to our websites. Our website employs cookies in order to operate effectively, more information on how our website uses cookies can be found at https://www.jobsagencyfm.com/en/cookies-en/.